Users

Add people, and switch individual restrictions on or off.

Find it at Users → All Users

Each user record holds their details and the restrictions that apply to them individually. You can add people one at a time, in bulk from a file, or sync them from Google Workspace or Microsoft 365.

What the list shows

Name and Email Address

Who they are. Both search boxes filter on these.

Access Type

Internal or External — this decides whether IP restriction applies.

Security

Each restriction on or off at a glance, so you can spot gaps without opening anyone.

Actions

Edit, reset their password, suspend or delete.

A user's settings. Each restriction here applies to this person alone.

Settings on a user record

Name / E-Mail Address

Their details. The email is their sign-in ID.

Roles

What they can do in nCapsule — admin, user, or password manager.

Access Type

Internal users are subject to the domain IP restriction; External are not.

Password Reset On Next Login

Forces a new password the next time they sign in.

Enable Authenticator

Requires a six-digit code as well as the password.

Enable Browser Restriction

Limits them to browsers they have registered.

Enable Geo Restriction

Applies the domain or group geo-fence to them.

Enable Sign-In Hours

Applies the domain or group schedule to them.

Enable Impossible Travel

Applies travel detection to them.

Enable Mobile Access

Whether they may sign in from a phone or tablet.

Max Allowed Browsers

How many browsers they may register at once.

Registers their next browser without a code — use when someone is stuck.

The Security column is worth scanning

The list shows every restriction for every user side by side. Reading down it is the quickest way to find the accounts with no authenticator and no device binding — the ones a stolen password would open.

When to use a group instead

If you are about to set the same thing on more than a handful of users, put them in a group and set it once. Per-user settings are best kept for genuine exceptions.

Changing what applies to someone

1 Go to Users → All Users and search for them by name or email.
2 Open their record with Edit.
3 Set the switches on the Security card, and Access Type on Roles & Access.
4 Save. The change takes effect at their next sign-in.